PRIVACY POLICY
Effective Date: 26th May 2025
This Privacy Policy explains how Embracing Ministries collects, uses, and protects your personal information.
At Embracing Ministries, we are committed to creating a safe, respectful, and inclusive environment — and that includes protecting your privacy. We take your trust seriously and are transparent about how we handle your information.
WHO WE ARE
Embracing Ministries is a not-for-profit Christian organisation serving children and young people with disabilities, their families, and churches. We operate under the Anglican Diocese of Canberra and Goulburn.
WHAT INFORMATION WE COLLECT
We may collect personal information such as:
- Your name and contact details (email, phone, address)
- Information you provide when registering for programs or volunteering
- Details relevant to your participation (e.g. medical needs, dietary requirements, emergency contacts)
- Feedback you share with us
- Donation details (only processed securely via trusted third-party platforms)
HOW WE USE YOUR INFORMATION
We collect your information to:
- Register you or your child for programs and events
- Communicate important details (schedules, updates, support needs)
- Ensure your safety and wellbeing during activities
- Manage volunteer participation
- Process donations and issue receipts
- Improve and personalise our services
- Send occasional updates or newsletters (only if you opt in)
MEDIA AND PHOTOS
Photos and videos may be taken at Embracing Ministries events to promote our work and celebrate community. We always use media respectfully and never publish names or identifying information without explicit consent.
If you prefer not to be photographed, you can let us know when registering or by contacting us at any time.
HOW WE PROTECT YOUR INFORMATION
We store your information securely and take reasonable steps to protect it from unauthorised access, misuse, or loss. Only authorised team members can access your personal details, and we do not sell or rent any data.
DISCLOSURE TO THIRD PARTIES
We will not share your personal information with others unless:
- You’ve given us permission
- It’s required by law
- It’s necessary to ensure your safety (e.g. in an emergency)
- It’s part of securely processing a payment or donation via a trusted third-party platform
ACCESSING OR UPDATING YOUR INFO
You’re welcome to request a copy of your personal information at any time, or ask us to update or delete it. Just reach out via the contact details below.
COOKIES & WEBSITE ANALYTICS
Our website may use cookies or analytics tools (like Google Analytics) to understand how people use our site. This helps us improve content and user experience. These tools don’t collect personal info unless you choose to enter it.
CHANGES TO THIS POLICY
We may update this Privacy Policy occasionally to reflect changes in our practices or obligations. The “Effective Date” at the top will always tell you when the latest version was published.
CONTACT US
If you have questions, concerns, or requests about your privacy or this policy, please contact us at;
Email: info @ embracingministries.org